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How-To-Inventory Your Project

Shipment kitThe old saying that a picture is worth a thousand words is true. And it can be worth thousands of dollars when it comes to tracking receipt of wireless concealment systems. This goes for all product types from rooftop concealments to even towers and poles.

Mike Reineck, our VP of field operations and installation, offers this lesson in how to inventory a concealment project when it arrives. In most cases, a blend of new technology and old school preparation can save time, and money.

“Larger projects with significant steel structure will often arrive on more than one truck,” says Mike. “Take a photo of the truck or trucks when they arrive. This is surprisingly effective if there is a problem, as we can compare it to the photos we took at the shop. We can determine if any trouble arose during shipping.”’

Reineck also suggests:

  • Make sure you are at the site with a set of drawings when the shipments arrive. Look for identifying marks as you pull parts off the truck. Compare those to the drawings, and then keep the parts in order on the ground…just like the shop teacher taught us in “small engines” class.
  • Check off each individual part on the materials sheet as you unload it, and you’ll have a full accounting of the shipment when you’re done.
  • If you’re missing “part 21” – you can call STEALTH, and we’ll help you find it (sometimes we pack parts within parts) or ship it ASAP.

Once you’ve inventoried all the parts, pull out the digital camera again and snap some pix of the pile. “That way, if some part gets removed at some point, you can pretty easily identify which one…which cuts down on replacement time,” says Reineck.

Another use of the digital camera: take a photo of the materials sheet that shipped with the goods, once you’ve “checked off” each item. This is a helpful inventory for site workers as they begin to assemble the project. It’s also an insurance policy for the site owner, should the construction contractor claim items didn’t arrive.

Photos will also come in handy if the receiver notes any damage to the plastic wrapped crates. Photograph the crate; open it, assess if there are any internal damages and, if so. Photograph those, too. All that documentation can come in handy.

“The sooner anybody on the site, or back at STEALTH, can identify a problem, the sooner we can fix it. So we encourage a call the minute anything is discovered!” says Reineck. And that can save time – which always equals money at a job site.

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